The Civil Servants Act, 1973 PDF

Civil Servants Act, 1973 and Rules made thereunder

CONTENTS

CHAPTER I — PRELIMINARY

• 1. Short title, application and commencement

• 2. Definitions

CHAPTER II — TERMS AND CONDITIONS OF SERVICE OF CIVIL SERVANTS

• 3. Terms and conditions

• 4. Tenure of office of civil servants

• 5. Appointments

• 6. Probation

• 7. Confirmation

• 8. Seniority

• 9. Promotion

• 10. Posting and transfer

• 10A. Restriction on service in international organization

• 11. Termination of service

• 11A. Absorption of civil servants rendered surplus

• 11B. (Omitted / Blank)

• 12. Reversion to lower post, etc.

• 12A. Omitted

• 13. Retirement from service

• 14. Employment after retirement

• 15. Conduct

• 15A. Declaration of Assets

• 16. Efficiency and discipline

• 17. Pay

• 18. Leave

• 19. Pension and gratuity

• 20. Provident Fund

• 21. Benevolent Fund and Group Insurance

• 22. Right of appeal or representation

CHAPTER III — MISCELLANEOUS

• 23. Saving

• 23A. Indemnity

• 23B. Jurisdiction barred

• 24. Removal of difficulties

CHAPTER IV — RULES

• 25. Rules

• 26. Omitted

Chapter I: Preliminary (Definitions)

باب اول: ابتدائیات 

Q.1 What is the official short title of the Act, and to whom does it apply?

• Answer: It is called the Civil Servants Act, 1973, and it applies to all civil servants wherever they may be.

Q.2 What is an ad hoc appointment under Section 2(1)(a)?

• Answer: The appointment of a duly qualified person made otherwise than in accordance with the prescribed method of recruitment, pending recruitment in accordance with such method.

Q.3 How is a civil servant defined under Section 2(1)(b)?

• Answer: A person who is a member of an All-Pakistan Service or of a civil service of the Federation, or who holds a civil post in connection with the affairs of the Federation, including any such post connected with defence.

Q.4 Which categories of individuals are expressly excluded from being classified as a civil servant?

• Answer:

  • A person on deputation to the Federation from any Province or other authority.

  • A person employed on contract, on a work-charged basis, or paid from contingencies.

  • A person who is a worker or workman as defined in the Factories Act, 1934 or the Workmen’s Compensation Act, 1923.

Q.5 What is meant by initial appointment under Section 2(1)(c)?

• Answer: An appointment made otherwise than by promotion or transfer.

Q.6 What components are included in the definition of pay for a civil servant under Section 2(1)(d)?

• Answer: The amount drawn monthly as pay, including technical pay, special pay, personal pay, and any other emoluments declared by the prescribed authority to be pay.

Q.7 How are permanent post and temporary post defined under the Act?

• Answer: A permanent post is a post sanctioned without limit of time, while a temporary post is any post other than a permanent post.

Q.8 What do the terms prescribed and rules signify in the context of the Act?

• Answer: Prescribed means prescribed by rules, and rules means rules made or deemed to have been made under the Civil Servants Act, 1973.

Q.9 What entities or bodies are recognized as a selection authority?

• Answer: The Federal Public Service Commission, a departmental selection board, departmental selection committee, or other authority or body on the recommendation of, or in consultation with which any appointment or promotion is made.

Q.10 Under Section 2(2), when is an appointment (whether by promotion or otherwise) deemed to have been made on a regular basis?

• Answer: If it is made in the prescribed manner.

Civil Servants Act, 1973 and Rules made thereunder — Chapter II: Terms and Conditions of Service of Civil Servants

Q.1 What governs the terms and conditions of service of a civil servant under Section 3(1)?

• Answer: The terms and conditions as provided in this Act and the rules.

Q.2 Can the terms and conditions of service of any person to whom this Act applies be varied to his disadvantage under Section 3(2)?

• Answer: No, they shall not be varied to his disadvantage.

Q.3 Under what constitutional circumstances may the Federal Government transfer a civil servant of a devolved Ministry or Division working in a Province to that Province, and what is their status after transfer?

• Answer: In consequence of the devolution of functions pursuant to the Constitution Eighteenth Amendment Act, 2010, and they shall become the civil servant of the respective Province on the same terms and conditions as before.

Q.4 What happens to a civil servant working in an office located in the Islamabad Capital Territory if their Ministry, Division, Attached Department, or Subordinate Office is abolished under the Eighteenth Amendment?

• Answer: The Federal Government may transfer them to any other Ministry, Division, Attached Department, or Subordinate Office, and they shall become its civil servant on the same terms and conditions.

Q.5 How is the seniority of civil servants transferred under sub-sections (3) and (4) of Section 3 determined?

• Answer: It shall be determined by the concerned Province, Ministry, or Division in accordance with the rules.

Q.6 How are the cases of civil servants of devolved offices working in FATA, Gilgit Baltistan, and AJK dealt with?

• Answer: In the manner as may be provided by an Order made by the President in this behalf.

Q.7 During whose pleasure does every civil servant hold office under Section 4?

• Answer: During the pleasure of the President.

Q.8 In what manner are appointments to an All-Pakistan Service, a civil service of the Federation, or a civil post made under Section 5?

• Answer: In the prescribed manner by the President or by a person authorized by the President in that behalf.

Q.9 What is the requirement regarding initial appointment to a service or post under Section 6(1)?

• Answer: It shall be on probation as may be prescribed, provided it is not an ad hoc appointment.

Q.10 What are the consequences under Section 6(3) if a person appointed on probation by initial recruitment fails to pass a required examination, test, course, or training before the expiry of their probation?

• Answer: They shall be discharged (except as may be prescribed otherwise).

Q.11 What are the consequences under Section 6(3) if a person appointed on probation by promotion or transfer fails to pass the required examination, test, course, or training?

• Answer: They shall be reverted to the service or post from which they were promoted or transferred and against which they hold a lien, or if there be no such service or post, be discharged.

Q.12 What specific verification must be completed before a civil servant on initial appointment is deemed to have completed their period of probation satisfactorily?

• Answer: Their character and antecedents must be verified as satisfactory in the opinion of the appointing authority.

Q.13 When is a person appointed on probation eligible for confirmation under Section 7(1)?

• Answer: On satisfactory completion of their probation in a service or post as may be prescribed.

Q.14 When is a civil servant promoted to a post on a regular basis eligible for confirmation under Section 7(2)?

• Answer: After rendering satisfactory service for the period prescribed for confirmation therein.

Q.15 Is confirmation allowed against any temporary post under Section 7(3)?

• Answer: No, there shall be no confirmation against any temporary post.

Q.16 What rule applies under Section 7(4) if a civil servant who was eligible to be confirmed in any service or post retires from service before being confirmed?

• Answer: They shall not, merely by reason of such retirement, be refused confirmation in such service or post or any benefits accruing therefrom.

Continuation of Chapter II

TERMS AND CONDITIONS OF SERVICE OF CIVIL SERVANTS

(Confirmation, Seniority, Promotion, Posting, and Termination)

Q.1 From which date does the confirmation of a civil servant in a service or post take effect under Section 7(5)?

• Answer: From the date of occurrence of permanent vacancy in that service or post or from the date of continuous officiation, whichever is later.

Q.2 What is the responsibility of the appointing authority regarding seniority lists under Section 8(1)?

• Answer: To cause a seniority list of members for the time being of a service, cadre, or post to be prepared for proper administration.

Q.3 Does inclusion in a seniority list confer any vested right to a particular seniority under Section 8(1)?

• Answer: No, nothing therein shall be construed to confer any vested right to a particular seniority.

Q.4 How is the seniority of a civil servant generally reckoned under Section 8(2)?

• Answer: In relation to other civil servants belonging to the same service or cadre, whether serving in the same department or office or not, as may be prescribed.

Q.5 From what date does seniority in a post, service, or cadre to which a civil servant is promoted take effect under Section 8(4)?

• Answer: From the date of regular appointment to that post, provided that civil servants selected for promotion in one batch retain their inter se seniority as in the lower post.

Q.6 Who may be promoted to the posts of Additional Secretary and Senior Joint Secretary in the public interest under Section 9(1)?

• Answer: Officers of regularly constituted Occupational Groups and services holding, on regular basis, posts in Basic Pay Scale 20.

Q.7 Who may be promoted to the post of Secretary in the public interest under Section 9(1)?

• Answer: Officers of regularly constituted Occupational Groups and services holding, on regular basis, posts in Basic Pay Scale 21.

Q.8 How are promotions made in the case of a selection post versus a non-selection post under Section 9(2)?

• Answer: A selection post is filled on the basis of selection on merit, while a non-selection post is filled on the basis of seniority-cum-fitness.

Q.9 Who heads the Selection Board responsible for recommending promotions to posts in basic pay scales 20 and 21 under Section 9(3)?

• Answer: The Chairman, Federal Public Service Commission.

Q.10 What is the liability of every civil servant regarding posting and transfer under Section 10?

• Answer: To serve anywhere within or outside Pakistan, in any equivalent or higher post under the Federal Government, Provincial Government, local authority, or corporation set up by such governments.

Q.11 What exceptions apply to the posting and transfer liability under Section 10?

• Answer: It does not apply to a civil servant recruited specifically to serve in a particular area or region, and a civil servant serving outside their service or cadre cannot have less favourable pay terms.

Q.12 What restriction is imposed on service in international organizations under Section 10A(1)?

• Answer: No civil servant shall, during service, serve in any international organization, including international non-governmental organizations, international financial institutions, and foreign donor agencies, except with prior permission or when posted on behalf of Pakistan as per rules.

Q.13 Under Section 11(1), in what situations may the service of a civil servant be terminated without notice?

• Answer: During the initial or extended period of probation (subject to lien protection), on expiry of employment, or upon the appointment of a regular candidate against an ad hoc position.

Q.14 Who is ordinarily targeted when services are terminated due to the abolition of a post or reduction of posts in a cadre or service under Section 11(2)?

• Answer: The person whose services are terminated shall ordinarily be the one who is the most junior in such cadre or service.

Q.15 What notice period or pay in lieu thereof is required for terminating temporary or ad hoc employment under Section 11(3)?

• Answer: Fourteen days’ notice or pay in lieu thereof.

Continuation of Chapter II

(Absorption, Reversion, Retirement, Re-employment, Conduct, and Declaration of Assets)

Q.1 What happens to a civil servant who is rendered surplus as a result of reorganization, abolition of a department, or abolition of a post under Section 11A?

• Answer: They may be appointed to an equivalent post if qualified, or offered a lower post with protection of the higher pay they were drawing.

Q.2 What procedure is followed under Section 11B when an appointment is found to be made without observing the prescribed procedure, qualifications, or age limit?

• Answer: A reference is sent to the Federal Public Service Commission to determine fitness for the post or any other compatible post, and the appointing authority passes an order of appointment or termination accordingly after giving a reasonable opportunity to show cause.

Q.3 How is the seniority of a person determined if an order of appointment is made upon the advice of the Commission under Section 11B(3)?

• Answer: It is treated as a case of fresh appointment and seniority is determined in accordance with the Civil Servants (Seniority) Rules, 1993.

Q.4 What is the liability of a civil servant appointed to a higher post on an ad hoc, temporary, or officiating basis under Section 12(1)?

• Answer: They shall be liable to reversion to their lower post.

Q.5 Can a civil servant be dismissed, removed from service, or reduced in rank by an authority subordinate to that by which they were appointed under Section 12(2)?

• Answer: No, they cannot be dismissed, removed, or reduced in rank by a subordinate authority.

Q.6 What procedural protection must be provided before a civil servant is dismissed, removed, or reduced in rank under Section 12(3)?

• Answer: They must be given a reasonable opportunity of showing cause against the action proposed to be taken against them, except in cases of criminal conviction or when the President or authorized person is satisfied that it is inexpedient in the interest of the security of Pakistan.

Q.7 Under Section 13(1), what are the two main conditions for the retirement from service of a civil servant?

• Answer: On such date after completing 20 years of qualifying service as the competent authority directs in the public interest, or upon completing the sixtieth year of age.

Q.8 What procedural requirement must be fulfilled before directing early retirement after 20 years of service under Section 13(2)?

• Answer: The civil servant must be informed in writing of the grounds for the proposed direction and given a reasonable opportunity to show cause against it.

Q.9 Who is defined as the “competent authority” for retirement purposes under the explanation of Section 13?

• Answer: The appointing authority prescribed in rule 6 of the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973.

Q.10 What are the conditions for re-employing a retired civil servant under Section 14(1)?

• Answer: Such re-employment must be necessary in the public interest and made with the prior approval of the authority next above the appointing authority (or with the approval of the President if the President was the appointing authority).

Q.11 When must a civil servant obtain prior approval to seek private employment during leave preparatory to retirement or after retirement under Section 14(2)?

• Answer: When employment is sought while on leave preparatory to retirement or within two years of the date of retirement.

Q.12 How is the conduct of a civil servant regulated under Section 15?

• Answer: By rules made or instructions issued by the Government or a prescribed authority.

Q.13 What specific requirement applies to the declaration of assets for civil servants of BS-17 and above under Section 15A?

• Answer: They must declare their own assets as well as those of their spouse and dependent children, covering both domestic and foreign assets.

Continuation of Chapter II (Rules)

(Declaration of Assets, Efficiency, Pay, Leave, Pension, Provident Fund, Benevolent Fund, and Right of Appeal)

Q.14 How must civil servants of BS-17 and above file their declaration of assets, including domestic and foreign assets and liabilities, under Section 15A?

• Answer: They shall be digitally filed with the Federal Board of Revenue and shall be publicly available through the FBR in accordance with prescribed rules, giving due regard to public interest for good governance and individual privacy and security.

Q.15 What liability does a civil servant face regarding efficiency and discipline under Section 16?

• Answer: They shall be liable to prescribed disciplinary action and penalties in accordance with the prescribed procedure.

Q.16 To what pay is a civil servant entitled upon appointment to a post under Section 17?

• Answer: The pay sanctioned for such post in accordance with the rules, with specific provisions for current or additional charge basis, and arrears of pay if a dismissal or removal order is later set aside.

Q.17 What governs the grant of leave to a civil servant under Section 18?

• Answer: Leave is allowed in accordance with applicable leave rules, but its grant depends on the exigencies of service and remains at the discretion of the competent authority.

Q.18 What are the entitlements of a civil servant and their family regarding pension and gratuity under Section 19?

• Answer: Upon retirement or death, a civil servant or their family is entitled to receive prescribed pension or gratuity, with provisions for provisional anticipatory payments if determination is delayed beyond one month.

Q.19 Is a civil servant who is dismissed or removed from service for reasons of discipline eligible for a pension under Section 19(3)?

• Answer: No pension is admissible, but the Government may sanction a compassionate allowance not exceeding two-thirds of the pension or gratuity that would have been admissible had they been invalided.

Q.20 What statement must be furnished to every civil servant subscribing to a provident fund under Section 20(1)?

• Answer: Before the expiry of the third month of every financial year, the accounts officer must furnish a signed statement showing subscriptions, interest, withdrawals, and advances during the preceding financial year.

Q.21 What benefits are civil servants and their families entitled to under Section 21?

• Answer: The benefits admissible under the Federal Employees Benevolent Fund and Group Insurance Act, 1969, and the rules made thereunder.

Q.22 Within what timeframe must a civil servant prefer an appeal or apply for review in respect of service terms and conditions under Section 22(1)?

• Answer: Within thirty days of the date of the order, except as otherwise prescribed.

Q.23 What remedy does a civil servant have if no provision for appeal or review exists under the rules for an order affecting them under Section 22(2)?

• Answer: They may make a representation within thirty days of communication of the order to the authority next above the authority which made the order, provided no representation lies on matters of fitness for a particular post or promotion.

Chapter III: Miscellaneous & Chapter IV: Rules

Q.1 What power of the President is preserved under the saving provision of Section 23?

• Answer: The power of the President to deal with the case of any civil servant in such manner as may appear to him to be just and equitable, provided the case is not dealt with in any manner less favourable than provided by the Act or rules.

Q.2 What legal protection is granted to a civil servant under Section 23A regarding indemnity?

• Answer: No suit, prosecution, or other legal proceedings shall lie against a civil servant for anything done in their official capacity in good faith under the Act, rules, instructions, or directions.

Q.3 Which courts or forums have barred jurisdictions under Section 23B regarding orders made or proceedings taken under the Act?

• Answer: Save as provided under this Act and the Service Tribunals Act, 1973, no order or proceeding by the President or authorized officer shall be called in question in any Court, and no injunction shall be granted by any Court.

Q.4 What power is vested in the President under Section 24 regarding the removal of difficulties, and what is its time limitation?

• Answer: The President may make such order not inconsistent with the provisions of the Act as necessary to remove difficulties, provided this power is not exercised after the expiry of one year from the coming into force of the Act.

Q.5 Who has the authority to make rules for carrying out the purposes of the Act under Section 25(1)?

• Answer: The President, or any person authorized by the President in that behalf.

Q.6 What status is given under Section 25(2) to existing rules, orders, or instructions in respect of terms and conditions of service in force immediately before the commencement of this Act?

• Answer: They shall be deemed to be rules made under this Act, provided they are not inconsistent with its provisions.

Q.7 Under Section 25(1), who is empowered to make rules for carrying out the purposes of the Act?

• Answer: The President, or any person authorized by the President in that behalf.

Q.8 How are existing rules, orders, or instructions concerning terms and conditions of service treated under Section 25(2) upon the commencement of the Act?

• Answer: They are deemed to be rules made under this Act, provided they are not inconsistent with its provisions

Complete Act related Question Answer

Q. What is the total number of chapters in the Civil Servants Act, 1973?

Answer: 4 Chapters

Q. Which section of the Civil Servants Act, 1973 deals with short title, application, and commencement?

Answer: Section 1

Q. Under the Civil Servants Act, 1973, which section contains definitions for terms such as civil servant and ad hoc appointment?

Answer: Section 2

Q. Which section of the Civil Servants Act, 1973 governs the tenure of office of civil servants?

Answer: Section 4

Q. What subject matter is addressed under Section 5 of the Civil Servants Act, 1973?

Answer: Appointments

Q. Which section of the Civil Servants Act, 1973 pertains to probation?

Answer: Section 6

Q. Under the Civil Servants Act, 1973, which section deals with confirmation?

Answer: Section 7

Q. Which section of the Civil Servants Act, 1973 specifies the rules regarding seniority?

Answer: Section 8

Q. What subject matter is prescribed under Section 9 of the Civil Servants Act, 1973?

Answer: Promotion

Q. Which section of the Civil Servants Act, 1973 handles posting and transfer?

Answer: Section 10

Q. Which section of the Civil Servants Act, 1973 places restrictions on service in international organizations?

Answer: Section 10A

Q. What subject is covered under Section 11 of the Civil Servants Act, 1973?

Answer: Termination of service

Q. Which section of the Civil Servants Act, 1973 deals with the absorption of civil servants rendered surplus?

Answer: Section 11A

Q. Which section of the Civil Servants Act, 1973 is officially designated as omitted after Section 12?

Answer: Section 12A

Q. Under the Civil Servants Act, 1973, which section provides for retirement from service?

Answer: Section 13

Q. What subject matter is outlined under Section 15A of the Civil Servants Act, 1973?

Answer: Declaration of Assets

Q. Which section of the Civil Servants Act, 1973 pertains to pension and gratuity?

Answer: Section 19

Q. Under the Civil Servants Act, 1973, which section covers the Provident Fund?

Answer: Section 20

Q. Which section of the Civil Servants Act, 1973 addresses the right of appeal or representation?

Answer: Section 22

Q. What subject is addressed under Section 23B of the Civil Servants Act, 1973?

Answer: Jurisdiction barred

Q. What is the official Act number and year of the Civil Servants Act?

Answer: Act No. LXXI of 1973

Q. On what exact date was the Civil Servants Act passed and recorded?

Answer: 26th September 1973

Q. According to Section 1(1), what is the short title of the Act?

Answer: The Civil Servants Act, 1973

Q. According to Section 1(2), the Act applies to whom?

Answer: All civil servants wherever they may be

Q. According to Section 1(3), when does the Act come into force?

Answer: It shall come into force at once

Q. What is the primary purpose of the Act as stated in the preamble?

Answer: To regulate the appointment and terms and conditions of service of persons in the service of Pakistan

Q. Under the preamble, the Act provides for the appointment of persons to and terms and conditions of service in the service of what entity?

Answer: Pakistan

Q. How is the enactment clause phrased right before Section 1?

Answer: It is hereby enacted as follows

Q. The Act is designed to regulate by law matters connected with or ancillary to what core subject?

Answer: Appointment and terms and conditions of service in the service of Pakistan

Q. Which term follows “Short title, application and…” in the heading of Section 1?

Answer: Commencement

Q. Under Section 2(1)(a), what is the definition of an “ad hoc appointment”?

Answer: Appointment of a duly qualified person made otherwise than in accordance with the prescribed method of recruitment, pending recruitment in accordance with such method

Q. Under Section 2(1)(b), who is classified as a “civil servant”?

Answer: A person who is a member of an All-Pakistan Service or of a civil service of the Federation, or who holds a civil post in connection with the affairs of the Federation including defence

Q. Under Section 2(1)(b)(i), which person is explicitly excluded from the definition of a civil servant?

Answer: A person who is on deputation to the Federation from any Province or other authority

Q. Under Section 2(1)(b)(ii), which group of employees is excluded from being a civil servant?

Answer: Persons employed on contract, or on work-charged basis, or who are paid from contingencies

Q. Under Section 2(1)(b)(iii), workers or workmen defined under which specific acts are excluded from being a civil servant?

Answer: The Factories Act, 1934 (XXV of 1934) or the Workman’s Compensation Act, 1923 (VIII of 1923)

Q. Under Section 2(1)(c), how is “initial appointment” defined?

Answer: Appointment made otherwise than by promotion or transfer

Q. Under Section 2(1)(d), what elements are included in the definition of “pay”?

Answer: Technical pay, special pay, personal pay and any other emoluments declared by the prescribed authority to be pay

Q. Under Section 2(1)(e), what is a “permanent post”?

Answer: A post sanctioned without limit of time

Q. Under Section 2(1)(f), how is the term “prescribed” defined?

Answer: Prescribed by rules

Q. Under Section 2(1)(g), what does the term “rules” mean?

Answer: Rules made or deemed to have been made under this Act

Q. Under Section 2(1)(h), what entities or bodies are included in the definition of “selection authority”?

Answer: The Federal Public Service Commission, a departmental selection board, departmental selection committee or other authority or body on the recommendation of, or in consultation with which any appointment or promotion is made

Q. Under Section 2(1)(i), how is a “temporary post” defined?

Answer: A post other than a permanent post

Q. Under Section 2(2), how is an appointment, whether by promotion or otherwise, deemed to have been made on a regular basis?

Answer: If it is made in the prescribed manner

Q. Under Section 3(1), the terms and conditions of service of a civil servant shall be as provided in what?

Answer: This Act and the rules

Q. Under Section 3(2), the terms and conditions of service of any person to whom the Act applies shall not be varied to his what?

Answer: Disadvantage

Q. Under Section 3(3), the Federal Government may transfer a civil servant of a devolved Ministry or Division working in an Attached Department or Subordinate Office situated in a Province to the Province concerned in consequence of the devolution of functions pursuant to which constitutional amendment?

Answer: The Constitution (Eighteenth Amendment) Act, 2010

Q. When a civil servant is transferred to a Province pursuant to the Eighteenth Amendment under Section 3(3), what status do they acquire?

Answer: They become the civil servant of the respective Province on the same terms and conditions

Q. Under Section 3(4), the Federal Government may transfer a civil servant working in the Islamabad Capital Territory to any other office in consequence of the abolition of a Ministry or Division pursuant to which act?

Answer: The Constitution (Eighteenth Amendment) Act, 2010

Q. Under Section 3(5), how shall the seniority of civil servants transferred by virtue of sub-sections (3) and (4) be determined?

Answer: By the concerned Province, Ministry, or Division in accordance with the rules

Q. Under the provisions added to Section 3, how shall the cases of civil servants of a devolved office working in FATA, Gilgit Baltistan, and AJK be dealt with?

Answer: In the manner as may be provided by an Order made by the President in this behalf

Q. Under Section 4, every civil servant shall hold office during the pleasure of whom?

Answer: The President

Q. Under Section 5, appointments to an All-Pakistan Service, a civil service of the Federation, or a civil post connected with defence shall be made in the prescribed manner by the President or whom?

Answer: A person authorised by the President in that behalf

Q. Under Section 6(1), an initial appointment to a service or post referred to in section 5, not being an ad hoc appointment, shall be on what basis?

Answer: Probation as may be prescribed

Q. Under Section 6(2), any appointment of a civil servant by promotion or transfer to a service or post may also be made on what basis?

Answer: Probation for such period as may be prescribed

Q. Under Section 6(3)(a), if a person appointed by initial requirement fails to pass the prescribed examination, test, course, or training during probation, what action shall be taken?

Answer: They shall be discharged

Q. Under Section 6(3)(b), if a person appointed by promotion or transfer fails to pass the probation requirements, what shall happen to them?

Answer: They shall be reverted to the service or post from which they were promoted or transferred and against which they hold a lien or, if there be no such service or post, be discharged

Q. Under Section 6 proviso, in the case of initial appointment, when is a civil servant deemed to have completed their period of probation satisfactorily?

Answer: Only after their character and antecedents have been verified as satisfactory in the opinion of the appointing authority

Q. Under Section 7(1), a person appointed on probation shall, on satisfactory completion of probation, be eligible for what?

Answer: Confirmation in a service or post as may be prescribed

Q. Under Section 7(2), a civil servant promoted to a post on a regular basis shall be eligible for confirmation after rendering satisfactory service for how long?

Answer: The period prescribed for confirmation therein

Q. Under Section 7(3), is there any confirmation against any temporary post?

Answer: There shall be no confirmation against any temporary post

Q. Under Section 7(4), if a civil servant who was eligible to be confirmed retires from service before being confirmed, what happens to their eligibility?

Answer: They shall not, merely by reason of such retirement, be refused confirmation in such service or post or any benefits accruing therefrom

Q. Under Section 7(5), confirmation of a civil servant in a service or post shall take effect from the date of occurrence of permanent vacancy in that service or post or from the date of continuous officiation, whichever is what?

Answer: Later

Q. Under Section 8(1), for the proper administration of a service, cadre, or post, what must the appointing authority cause to be prepared?

Answer: A seniority list of the members for the time being of such service, cadre, or post

Q. Under Section 8(1) proviso, does the preparation of a seniority list confer any vested right to a particular seniority?

Answer: Nothing herein contained shall be construed to confer any vested right to a particular seniority in such service, cadre, or post

Q. Under Section 8(2), subject to sub-section (1), how shall the seniority of a civil servant be reckoned?

Answer: In relation to other civil servants belonging to the same service or cadre, whether serving in the same department or office or not, as may be prescribed

Q. Under Section 8(3), how is seniority on initial appointment to a service, cadre, or post determined?

Answer: As may be prescribed

Q. Under Section 8(4), seniority in a post, service, or cadre to which a civil servant is promoted shall take effect from what date?

Answer: The date of regular appointment to that post

Q. Under Section 8(4) proviso, what rule applies to civil servants who are selected for promotion to a higher post in one batch?

Answer: They shall, on their promotion to the higher post, retain their inter se seniority as in the lower post

Q. Under Section 9(1), a civil servant possessing minimum qualifications shall be eligible for promotion to what type of post reserved under the rules for departmental promotion?

Answer: A higher post

Q. Under Section 9(1) proviso (a), in the public interest, the posts of Additional Secretary and Senior Joint Secretary may be filled by promotion from amongst officers holding posts in which Basic Pay Scale on a regular basis?

Answer: Basic Pay Scale 20

Q. Under Section 9(1) proviso (b), in the public interest, the post of Secretary may be filled by promotion from amongst officers holding posts in which Basic Pay Scale on a regular basis?

Answer: Basic Pay Scale 21

Q. Under Section 9(2)(a), promotion to a selection post shall be made on the basis of what?

Answer: Selection on merit

Q. Under Section 9(2)(b), promotion to a non-selection post shall be made on the basis of what?

Answer: Seniority-cum-fitness

Q. Under Section 9(3), promotion to posts in basic pay scales 20 and 21 and equivalent shall be made on the recommendations of a Selection Board headed by whom?

Answer: The Chairman, Federal Public Service Commission

Q. Under Section 10, every civil servant is liable to serve anywhere within or outside Pakistan in any equivalent or higher post under the Federal Government or which other bodies?

Answer: Any Provincial Government, local authority, or a corporation or body set up or established by any such Government

Q. Under Section 10 first proviso, does the liability to serve anywhere apply to a civil servant recruited specifically for what?

Answer: Service in a particular area or region

Q. Under Section 10 second proviso, where a civil servant is required to serve in a post outside his service or cadre, his terms and conditions as to pay shall not be what?

Answer: Less favourable than those to which he would have been entitled if he had not been so required to serve

Q. Under Section 10A(1), no civil servant shall during service serve in any international organization, including an international non-governmental organization, international financial institution, and what else?

Answer: Foreign donor agency

Q. Under Section 10A(2), the restriction on serving in international organizations does not apply to a civil servant posted or deputed with prior permission of the Federal Government in accordance with rules which shall be laid before whom?

Answer: Both Houses of Majlis-e-Shoora (Parliament)

Q. Under Section 11(1)(i), during which period may the service of a civil servant be terminated without notice?

Answer: During the initial or extended period of his probation

Q. Under Section 11(1)(i) proviso, a civil servant appointed by promotion on probation or transferred shall not have their service terminated without notice as long as they hold what?

Answer: A lien against his former post in such service, cadre or post

Q. Under Section 11(1)(ii), service may be terminated without notice upon what event?

Answer: On the expiry of the initial or extended period of his employment

Q. Under Section 11(1)(iii), if an ad hoc appointment is made terminable on the appointment of a person on the recommendation of the selection authority, when does termination occur?

Answer: On the appointment of such person

Q. Under Section 11(2), where services are terminated due to the abolition of a post or reduction in the number of posts in a cadre, who shall ordinarily be terminated first?

Answer: The person who is the most junior in such cadre or service

Q. Under Section 11(3), the service of a civil servant in temporary employment or appointed ad hoc shall be liable to termination on how much notice or pay in lieu thereof?

Answer: Fourteen days’ notice

Q. Under Section 11A, what happens to the pay of a surplus civil servant who is appointed to a lower post because no equivalent post is available?

Answer: The pay being drawn by him in the higher post immediately preceding his appointment to a lower post shall remain protected

Q. Under Section 11B(1), if an appointment was made without observing the prescribed procedure or qualification, who may the appointing authority send a reference to for determination?

Answer: The Federal Public Service Commission

Q. Under Section 11B(2) proviso, what must be provided if it is proposed to pass an order of termination in the light of the Commission’s advice?

Answer: A reasonable opportunity of showing cause against the order of termination

Q. Under Section 11B(3), where an order of appointment is made on the advice of the Commission, how shall it be treated and seniority determined?

Answer: It shall be treated as a case of fresh appointment and seniority determined in accordance with the Civil Servants (Seniority) Rules, 1993

Q. Under Section 12(1), a civil servant appointed to a higher post on ad hoc, temporary, or officiating basis shall be liable to what?

Answer: Reversion to his lower post

Q. Under Section 12(2), no civil servant shall be dismissed or removed from service or reduced in rank by an authority what?

Answer: Subordinate to that by which he was appointed

Q. Under Section 12(3), no civil servant shall be dismissed, removed, or reduced in rank until given what?

Answer: A reasonable opportunity of showing cause against the action proposed to be taken against him

Q. Under Section 12(3) proviso (i), the requirement to give an opportunity of showing cause does not apply where dismissal or removal is on the ground of conduct which has led to what?

Answer: His conviction on a criminal charge

Q. Under Section 12(3) proviso (ii), an opportunity of showing cause may be withheld if the President or an authorized person is satisfied in writing that in the interest of what it is not expedient?

Answer: The security of Pakistan or any part thereof

Q. Under Section 13(1)(i), a civil servant shall retire from service on such date after completing how many years of qualifying service as the competent authority may direct in the public interest?

Answer: Twenty years

Q. Under Section 13(1)(ii), if no direction for early retirement is given, when does a civil servant retire?

Answer: On the completion of the sixtieth year of his age

Q. Under Section 13(2), before a direction for early retirement is made, what must be given to the civil servant?

Answer: Informed in writing of the grounds and given a reasonable opportunity of showing cause against the said direction

Q. Under Section 14(1), a retired civil servant shall not be re-employed under the Federal Government unless necessary in the public interest and with the prior approval of whom?

Answer: The authority next above the appointing authority

Q. Under Section 14(2) proviso, where employment is sought by a civil servant while on leave preparatory to retirement or within how many years of retirement, prior approval must be obtained?

Answer: Two years

Q. Under Section 15, how shall the conduct of a civil servant be regulated?

Answer: By rules made or instructions issued by Government or a prescribed authority

Q. Under Section 15A, the declaration of assets of a civil servant of which basic pay scale and above, including spouse and dependent children, shall be digitally filed with the FBR?

Answer: BS-17 and above

Q. Under Section 16, a civil servant shall be liable to what in accordance with prescribed procedure?

Answer: Prescribed disciplinary action and penalties

Q. Under Section 17, a civil servant appointed to a post shall be entitled, in accordance with the rules, to what?

Answer: The pay sanctioned for such post

Q. Under Section 18, the grant of leave to a civil servant will depend on the exigencies of service and be at the discretion of whom?

Answer: The competent authority

Q. Under Section 19(1), on retirement from service, a civil servant shall be entitled to receive what?

Answer: Such pension or gratuity as may be prescribed

Q. Under Section 19(3), what applies to a civil servant dismissed or removed from service for reasons of discipline regarding pension?

Answer: No pension shall be admissible, though Government may sanction compassionate allowance not exceeding two-thirds

Q. Under Section 19(4), if the determination of pension or gratuity is delayed beyond how long from retirement or death, provisional anticipatory pension or gratuity shall be paid?

Answer: Three months

Q. Under Section 20(1), before the expiry of the third month of every financial year, what must the accounts officer furnish to every civil servant subscribing to a provident fund?

Answer: A statement showing subscriptions, interest, withdrawals, or advances during the preceding financial year